Admin Assistant
LocationWestmont, IL (Remote)
Hourly
Minimum: 8
Maximum: 10
Minimum Rate: $20
Maximum Rate: $25
Hourly Salary
STAR is a full-service specialized system integrator built to transform leaders in the asset-intensive industries (Manufacturing, Utilities, and Construction) into business value all-stars by focusing on digital transformation initiatives.
We are seeking a detail-oriented and organized Administrative Assistant to join our Human Resources team. The ideal candidate will play a critical role in supporting the employee onboarding process, conducting reference and background checks, and assisting with pre-screening interviews. This position requires strong communication skills, a high level of confidentiality, and the ability to manage multiple tasks efficiently. Key Responsibilities: • Employee Onboarding: Manage and coordinate the onboarding process for new hires, ensuring all required paperwork and documentation is completed accurately and in a timely manner. Schedule and facilitate orientation sessions for new employees, including training on company policies and procedures. Assist in the creation of onboarding materials, welcome kits, and presentations. Ensure compliance with all federal, state, and company regulations during onboarding. • Reference and Background Checks: Conduct reference checks by contacting previous employers and verifying employment details. Administer background checks in accordance with company policies and ensure timely follow-up on any flagged results. Maintain accurate records and documentation of all reference and background check activities. • Pre-Screening Interviews: Assist the HR team by conducting initial phone or video interviews with candidates to assess basic qualifications and fit for the role. Schedule interviews with hiring managers and track interview progress. Provide feedback to HR and hiring managers based on pre-screening results. • General Administrative Support: Maintain and organize employee records, ensuring accuracy and confidentiality. Assist with other HR administrative tasks as needed, including scheduling meetings, preparing reports, and managing employee inquiries. Support recruitment efforts by posting job ads, managing resumes, and maintaining candidate databases.
• Education: High School Diploma or GED required; an Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred. • Experience: o 1-2 years of experience in an administrative role, preferably with exposure to HR functions. o Familiarity with HR software systems and tools (e.g., ADP, Workday, or similar). Skills: • Strong organizational and multitasking abilities. • Excellent communication skills, both verbal and written. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • High level of attention to detail and accuracy. • Ability to maintain confidentiality and handle sensitive information. • Basic understanding of HR principles and labor laws. • Ability to work in a fast-paced environment and handle multiple priorities. Personal Attributes: • Professional and courteous demeanor. • Strong work ethic and commitment to continuous learning. • Problem-solving skills and ability to work independently.
Key Responsibilities: • Employee Onboarding: Manage and coordinate the onboarding process for new hires, ensuring all required paperwork and documentation is completed accurately and in a timely manner. Schedule and facilitate orientation sessions for new employees, including training on company policies and procedures. Assist in the creation of onboarding materials, welcome kits, and presentations. Ensure compliance with all federal, state, and company regulations during onboarding. • Reference and Background Checks: Conduct reference checks by contacting previous employers and verifying employment details. Administer background checks in accordance with company policies and ensure timely follow-up on any flagged results. Maintain accurate records and documentation of all reference and background check activities. • Pre-Screening Interviews: Assist the HR team by conducting initial phone or video interviews with candidates to assess basic qualifications and fit for the role. Schedule interviews with hiring managers and track interview progress. Provide feedback to HR and hiring managers based on pre-screening results. • General Administrative Support: Maintain and organize employee records, ensuring accuracy and confidentiality. Assist with other HR administrative tasks as needed, including scheduling meetings, preparing reports, and managing employee inquiries. Support recruitment efforts by posting job ads, managing resumes, and maintaining candidate databases.
STAR is a full-service specialized system integrator built to transform leaders in the asset-intensive industries (Manufacturing, Utilities, and Construction) into business value all-stars by focusing on digital transformation initiatives.