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Office Associate ( Law Firm)

LocationBloomington, MN (In-person)

Minimum: 20

Maximum: 30

Minimum Rate: $18

Maximum Rate: $22

Hourly Salary

Company Description

Villaume & Schiek, P.A. is a well-established law firm based in Bloomington, MN, specializing in Employment Law and Civil Litigation.

Job Details

This is a part-time on-site role as an Office Associate at Villaume & Schiek, P.A. The Office Associate will play a crucial role in ensuring the smooth operation of our law firm by providing administrative support to attorneys and staff. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to handle multiple tasks in a fast-paced legal environment.

Qualification

High school diploma or equivalent required (Associate degree or higher preferred). 1-2 years of experience in an administrative or office support role (experience in a law firm or legal environment is a plus). Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Attention to detail and the ability to work under deadlines. Ability to maintain confidentiality and handle sensitive information professionally. A positive attitude, proactive work ethic, and strong team collaboration skills.

Responsibilities

Greet clients, visitors, and vendors professionally, ensuring a welcoming atmosphere. Answer phone calls, direct inquiries, and take messages promptly and courteously. Manage attorney calendars, schedule appointments, and coordinate meetings with clients and other stakeholders. Assist with filing legal documents, both electronically and physically, ensuring accuracy and confidentiality. Manage office supplies and ensure proper stock levels by ordering and organizing materials as needed. Support attorneys and legal staff with administrative tasks such as photocopying, scanning, and preparing legal documents. Handle incoming and outgoing mail, including courier services and package deliveries. Ensure the office environment is clean, organized, and well-maintained. Assist with data entry, file organization, and record-keeping, ensuring compliance with firm procedures.

Company Purpose

Villaume & Schiek, P.A. is a well-established law firm based in Bloomington, MN, specializing in Employment Law and Civil Litigation.