Mission: To Champion the Arts Programs: Theater Season for adults and children Educational Theater and Arts Programming including Camps and After School Programs Arts Affiliate Program Subsidized Artist Rental Program

Specs of the Position: • Hours: Part-time. 9:30 or 10am to 2:30 or 3pm, M-F. This could be 3 days per week or more. 12 hours per week minimum. 25 hours per week maximum. This has the potential to expand to include more hours as the organization grows, but not during the 90-day training probationary period. • In person: This is not a remote position. We need someone to be in the office, on-site with the Executive Director, so the office is open to the public. It is MAC policy to have at least 2 people on site prior to unlocking the facility for safety reasons. • Flexibility for a Mom-centered lifestyle: We set office hours at the beginning of each semester, so you can decide to work around school vacations, family vacations, & events. Once hours are set, we keep them to the best of our ability so we know who we can count on and when. However, we are all mothers, and if a kid is sick, we understand you will be out, or may be bringing a child into the office with you. Summers are optional. You may or may not decide to work during the summer break, or may decide to work fewer hours. • Training: As we rebuild the organization, we are rebuilding in sustainable ways that build routine. You will be trained on one area of responsibility at a time until the responsibilities fill up your available time. • Essentials: MAC has a small, dedicated office staff responsible for supporting many programs. The optimal candidate is dependable, steady, smart, honest, and not dramatic. Also, the last decade has seen an increasingly polarized political environment. MAC will not make any public statements supporting or condemning any political stance. In order to maintain a welcoming environment for diversity of thought, we stay focused on the work of supporting MAC programs and customers, and not on politics in the workplace.

Key Skills and Qualifications • Technical Proficiency: Mastery of office software like Microsoft Office Suite (Word, Excel, Outlook); experience with data entry and typing. We use QuickBooks, Canva, MailChimp, SignUpGenius, and TicketLeap. You don’t need to know these programs, but a willingness to learn these programs is essential. • Communication: Exceptional verbal and written communication skills with a focus on professional etiquette. • Organization: The ability to prioritize tasks, manage multiple schedules simultaneously, and maintain extreme attention to detail. • Problem-Solving: Proactively identifying issues such as scheduling conflicts or supply shortages and developing solutions. Planning ahead is essential, to stay ahead of deadlines and keep the office calm and in good humor. • Discretion: Handling sensitive and confidential information with a high degree of integrity.

Core Responsibilities • Communication Management: Answering and routing phone calls and emails, greeting visitors, and managing incoming and outgoing mail, maintenance personnel or packages. • Scheduling and Coordination: Managing calendars, volunteers, scheduling appointments, and organizing meetings, including booking rooms and arranging catering. • Document Preparation: Duplicating, sorting, editing, distributing and proofreading reports, flyers, playbills, and other correspondence. • Information Organization: Maintaining both physical and electronic filing systems, managing databases, and performing data entry. • Office Operations: Monitoring and ordering office supplies, managing equipment maintenance, and liaising with vendors. • Financial Support: Performing basic bookkeeping, processing invoices, tracking expenses, and updating reports • Other tasks as assigned.

Mission: To Champion the Arts Programs: Theater Season for adults and children Educational Theater and Arts Programming including Camps and After School Programs Arts Affiliate Program Subsidized Artist Rental Program