To run a set of dependable, well-managed businesses that serve their customers well and give a small team stable, flexible work with room to take real ownership of what they do.

This is a true all-around office management role supporting a parent company and its two subsidiaries. You would be the hub of the office, handling HR administration, payroll, accounts payable and receivable, bank reconciliations, insurance administration, simple job costing, and general office support across all three entities. The position reports directly to our General Manager. We move fast, and we run a lean but deeply committed team. That means your work is visible and it matters — nothing you own disappears into a bureaucracy, and nothing gets quietly picked up by someone else if it slips. The person who thrives here is exceptional at follow-up and follow-through: you close loops, you chase down the missing invoice, approval or signature without being reminded, and you catch the small details before they turn into real problems. Accuracy and ownership matter more here than they would in a big back office. Our tech stack: NetSuite is our ERP and system of record for AP, AR and costing. Payroll and benefits run through Gusto. Microsoft SharePoint, Outlook and the Office suite handle documents, email and day-to-day collaboration. We also use AI tools throughout our work to speed up routine tasks and reduce manual entry, and we'll expect you to use them too — no prior AI experience needed, just curiosity and a willingness to learn. We'll train you on our tools. The work is primarily in the office so you can be hands-on with the team, the paperwork and the day-to-day, but the schedule itself is flexible. We're looking for full-time or close to it (roughly 32-40 hours per week) and we're glad to work with you on start and end times that fit around school drop-offs, pickups and family commitments. This is a good fit if you like variety, enjoy owning your area from start to finish, take genuine pride in getting the details right, and find satisfaction in being the person everyone in the office counts on.

• Exceptional follow-up and follow-through — you close loops, track open items and don't need reminders • Sharp attention to detail and a high personal bar for accuracy • Thrives in a fast-paced environment as part of a small, committed team • Two-year degree (associate's) or higher in accounting, business administration or a related field • Hands-on accounting experience, including accounts payable, accounts receivable and bank reconciliations • Experience in NetSuite, or in a comparable ERP (Sage Intacct, Microsoft Dynamics, QuickBooks Enterprise) with the willingness to come up to speed on NetSuite • Comfortable processing payroll in Gusto or a similar platform, plus basic HR administration • Strong Microsoft skills: Outlook, SharePoint, Word and especially Excel • Open to working with AI tools to move faster and cut down on manual work; we'll train you on ours • Exposure to simple job costing is a plus • Able to prioritize and juggle competing deadlines across multiple related entities • Discretion and good judgment with confidential payroll, HR and financial information • Dependable, self-directed and able to work primarily on-site

• Process payroll in Gusto and maintain employee records for the parent company and two subsidiaries • Handle HR administration: onboarding paperwork, benefits enrollment, policy upkeep and personnel files • Manage accounts payable in NetSuite, including vendor invoices, coding, approvals and payments • Manage accounts receivable in NetSuite, including invoicing, collections and deposits • Complete monthly bank reconciliations and assist with month-end close • Administer insurance policies and renewals, including workers' compensation and general liability • Maintain simple job costing records in NetSuite and provide basic cost reporting • Keep documents, records and shared files organized in SharePoint • Use our AI tools to streamline routine administrative and accounting work • Provide general office support: phones, mail, supplies, filing, and vendor and customer contact • Partner closely with the General Manager on day-to-day office operations across all three entities

To run a set of dependable, well-managed businesses that serve their customers well and give a small team stable, flexible work with room to take real ownership of what they do.